Live
Web app (installable PWA) Landlord Dashboard
A private rent roll and property manager for landlords with 1 to 20 units — rent collection, late fees, leases, maintenance and Schedule E tax reports.
Try the live demo to explore the application — it runs right here on VaultlyApps with sample data, no sign-up needed.
RentRoll is a landlord dashboard and rent tracker for small landlords. It keeps properties, units, tenants, rent payments, late fees, leases, expenses and maintenance in one private app, and produces profit-and-loss and Schedule E tax reports. It records rent you receive; it does not collect rent online or connect to a bank.
Small landlords often track rent across texts, spreadsheets and memory, which makes it hard to see who has paid, what is overdue and what the rentals actually earned at tax time. RentRoll gives each unit one row and turns the records into reports a tax preparer can use.
One row per unit — tenant, expected, received, balance and status (paid, partial, late or vacant).
Record full, partial or custom payments, including several payments in one month.
Flat or percentage fees after the grace period you set — assessed once, and waivable with one click.
Tenant directory with contacts, deposits and lease dates, countdowns that turn amber at 60 days, and a move-out flow with deposit returns.
Expenses in Schedule E categories, monthly repeating bills, CSV import, and a maintenance board with priority, cost and vendor.
Schedule E summary with IRS line numbers, profit and loss per property, and CSV export of the rent ledger, expenses and tenants.
Late rent, leases ending soon and urgent repairs collected in one list.
Record rent on your phone at the door and see it on your laptop a moment later. Encrypted, up to 4 devices.
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Rent roll with one row per unit showing tenant, expected, received, balance and status
Recording a full or partial rent payment
Automatic late fees after a grace period
Schedule E tax summary with IRS line numbers
Maintenance board with open, in progress and done repairs
Explore the live demo — it includes 3 sample properties and 8 units.
After buying, install RentRoll from your private link.
Add your properties, units and tenants.
Record rent as it arrives and print reports at tax time.
RentRoll draws each property as a building and each unit as a window. When rent is paid, the window lights up; overdue units stand out in orange. Underneath, the collection dashboard shows rent expected, collected and overdue, occupancy and net income for the month, plus a collected-vs-expected chart and your collection rate.
A "Needs attention" list brings together late rent, leases ending soon and urgent repairs, so the first screen tells you what to do today.
The rent roll is one row per unit: tenant, expected rent, received, balance and status — paid, partial, late or vacant. Recording a payment takes three taps: full, partial or a custom amount, with several payments per month if a tenant pays in instalments.
Late fees can be a flat amount or a percentage of rent, applied automatically after the grace period you set. Each fee is assessed once and never rewritten behind your back, and you can waive any fee with one click.
Tenants, contact details, deposits and lease dates live in one directory. Lease countdowns turn amber at 60 days, giving you time to renew, re-let or raise the rent. A move-out flow handles deposit returns and deductions so the record is complete when a tenant leaves.
Rental expenses are categorized using real Schedule E categories from the start, with per-property totals. Monthly repeating bills are added automatically, and you can import expenses from a CSV file.
The maintenance log is a board — Open, In progress, Done — with priority, cost and vendor for each job. When a repair is finished, its cost counts toward your expenses automatically, so nothing is entered twice.
At the end of the year you can print a profit-and-loss report per property (by month or year to date), a rent roll and a Schedule E summary with the IRS line numbers — or export the rent ledger, expenses and tenants as CSV for your preparer. For landlords outside the US there's an annual expense summary by category.
RentRoll organizes your records; it isn't tax or legal advice. Your preparer still makes the final decisions.
RentRoll is designed for small landlords with roughly 1 to 20 units — a duplex, a few single-family rentals, a small building — who have outgrown a spreadsheet but don't need an enterprise property-management platform with tenant portals and online payments. It's also useful for accidental landlords renting out one former home, and for anyone who manages a few units for family.
Choosing software for a small rental business? Our checklist for choosing business software uses RentRoll as a worked example of fit over features.
Many small landlords start with a spreadsheet, and it works — until it doesn't. The usual breaking points are partial payments, late fees, a second property and tax time. RentRoll is built for exactly those moments:
| Task | Typical spreadsheet | RentRoll |
|---|---|---|
| Partial and multiple payments | Extra columns and notes | Built in, with the balance owed |
| Late fees | Calculated by hand | Automatic after your grace period |
| Lease end dates | Easy to miss | Countdowns that turn amber at 60 days |
| Repairs | A separate list | Maintenance board feeding expenses |
| Year-end | Re-sorting expenses | Schedule E summary with line numbers |
| Phone at the door | Awkward | Record rent in three taps |
If your spreadsheet already does all of this comfortably, keep it. If it's starting to fight you, the free demo shows the difference in a few minutes.
RentRoll has no account and no bank connection. It records rent you receive; it doesn't collect rent online. Tenant details and finances stay on your own devices. Link your phone and laptop once with a 6-digit code or QR, and rent recorded on your phone at the door appears on your laptop a moment later — encrypted on the device before it travels.
RentRoll installs from your private link on iPhone, iPad, Android, Mac, Windows and Chromebook and works offline once installed. It has Brick, Light and Dark themes, supports USD, CAD, GBP, EUR and AUD, and includes keyboard shortcuts and backup and restore.
Running a small business alongside your rentals? Till tracks income, invoices, tax set-asides and mileage. For household bills and subscriptions, see Pulse.
RentRoll is for organizing records. It is not tax or legal advice — always check with your tax preparer. It is licensed for your own rental business.
Further reading
Business Software
Good business software fits your process, protects your data and stays affordable as you grow. Use this step-by-step checklist, a three-year cost comparison and a simple scorecard to compare options before you commit.
Business Software
Owner's draw or salary, how much to take, and how to turn uneven income into a steady paycheck — a practical guide for sole proprietors, freelancers, makers and small business owners, with a worked example.
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